Saturday, July 19, 2014

Minutes from Steering Committee Meeting on July 18, 2014

Wintergreen Reflection Garden
Steering Committee Meeting Minutes
July 18, 2014  10 am

Attendees: Cindy Coy, Vera Jones, Bob Scott, Marti Szczur, Pat Thompson

  •           Treasurer’s Report – Cindy reported that we have a current balance of $1,750. Known upcoming costs include two engraved stone benches from Mark McQuarry, engravings on two existing stone benches, engraved entry stone, two serviceberry (or similar trees) to go in open area to left of garden, and additional future plants/materials.

  •         Maintenance

o   Mulch - We are hoping WPOA can provide us with more mulch, as the walking areas need another layer.  Marti will check with Gary, again.  If they are unable to provide mulch, we’ll investigate getting a free delivery of wood chips from one of the tree care companies. Once received, we’ll need to schedule a mulch moving party.
o   Watering – Watering crew is keeping plants happy. Marti purchased 3 lightweight “pocket hoses” for water ‘boys’ and ‘girls’ to use for rest of summer/fall (when she’d like to have them back.:-)  Vera discovered how much easier these hoses were to use than lugging the no-doubt stronger, but heavy rubber hoses around.

  •         Pathway rocks – Committee concurred that the pathway rocks from the Schwiesows looked good.

  •         Signage

o   Entry rock – Cindy will discuss with Mark McQuarry about whether her greenstone rock can be engraved and what the cost will be.  If Mark is unable to engrave it, Kings Custom Engraving can do it, assuming we bring it to them.
o   Memory stones – Sample of the 4-5” rock as placed among river stones. Size was appropriate for blending in with larger stones. Tentative agreement was to charge $50 for engraved stone. Our cost is $30 with tax, and extra $20 would go toward garden maintenance and rock pick-up costs (gas and time.)
o   Shh… rocks – It was felt that we’d delay purchasing these rock signs.  The entry garden sign of “Wintergreen Reflection Garden – a place of peace and remembrance” gives the idea of the nature and purpose of the garden, and the signs seemed kinda off-putting.

  •         Benches - Cindy will order from Mark McQuarry the two benches purchased by Bob Scott and Helen Eisenhart, and Mark will engrave as requested. Cindy will also discuss with Mark about timing for us to delivery the two existing benches to him for engraving.

  •         Notifications
o   Draft article for the Fall MHA LINK was distributed by Marti to Steering Committee for review/comment. Suggestions were added to article. It is not due until mid-Sept., so article will be checked for accuracy/updates before final submission. 
o   It was also suggested that an article be sent to WPOA for option of including in their newsletter, as well as a Q&A list related to questions WPOA may get from property owners about the Reflection Garden (e.g., where it is, who to contact about making donations, buying a memory rock, general guidelines, etc.)
o   It was also suggested that an article be sent to the Stoney Creek newsletter editor for optional inclusion in their publication.
o   It was agreed that we should host a Ribbon cutting party in the Fall, after Phase One has been completed. Invitees would include all of those who contributed to the Garden’s implementation, as well as anyone interested. Planning this event can begin later this summer or early Fall.
o   Mountain Women will be given a preview tour of Garden at their August meeting.

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