Saturday, July 19, 2014

Minutes from Steering Committee Meeting on July 18, 2014

Wintergreen Reflection Garden
Steering Committee Meeting Minutes
July 18, 2014  10 am

Attendees: Cindy Coy, Vera Jones, Bob Scott, Marti Szczur, Pat Thompson

  •           Treasurer’s Report – Cindy reported that we have a current balance of $1,750. Known upcoming costs include two engraved stone benches from Mark McQuarry, engravings on two existing stone benches, engraved entry stone, two serviceberry (or similar trees) to go in open area to left of garden, and additional future plants/materials.

  •         Maintenance

o   Mulch - We are hoping WPOA can provide us with more mulch, as the walking areas need another layer.  Marti will check with Gary, again.  If they are unable to provide mulch, we’ll investigate getting a free delivery of wood chips from one of the tree care companies. Once received, we’ll need to schedule a mulch moving party.
o   Watering – Watering crew is keeping plants happy. Marti purchased 3 lightweight “pocket hoses” for water ‘boys’ and ‘girls’ to use for rest of summer/fall (when she’d like to have them back.:-)  Vera discovered how much easier these hoses were to use than lugging the no-doubt stronger, but heavy rubber hoses around.

  •         Pathway rocks – Committee concurred that the pathway rocks from the Schwiesows looked good.

  •         Signage

o   Entry rock – Cindy will discuss with Mark McQuarry about whether her greenstone rock can be engraved and what the cost will be.  If Mark is unable to engrave it, Kings Custom Engraving can do it, assuming we bring it to them.
o   Memory stones – Sample of the 4-5” rock as placed among river stones. Size was appropriate for blending in with larger stones. Tentative agreement was to charge $50 for engraved stone. Our cost is $30 with tax, and extra $20 would go toward garden maintenance and rock pick-up costs (gas and time.)
o   Shh… rocks – It was felt that we’d delay purchasing these rock signs.  The entry garden sign of “Wintergreen Reflection Garden – a place of peace and remembrance” gives the idea of the nature and purpose of the garden, and the signs seemed kinda off-putting.

  •         Benches - Cindy will order from Mark McQuarry the two benches purchased by Bob Scott and Helen Eisenhart, and Mark will engrave as requested. Cindy will also discuss with Mark about timing for us to delivery the two existing benches to him for engraving.

  •         Notifications
o   Draft article for the Fall MHA LINK was distributed by Marti to Steering Committee for review/comment. Suggestions were added to article. It is not due until mid-Sept., so article will be checked for accuracy/updates before final submission. 
o   It was also suggested that an article be sent to WPOA for option of including in their newsletter, as well as a Q&A list related to questions WPOA may get from property owners about the Reflection Garden (e.g., where it is, who to contact about making donations, buying a memory rock, general guidelines, etc.)
o   It was also suggested that an article be sent to the Stoney Creek newsletter editor for optional inclusion in their publication.
o   It was agreed that we should host a Ribbon cutting party in the Fall, after Phase One has been completed. Invitees would include all of those who contributed to the Garden’s implementation, as well as anyone interested. Planning this event can begin later this summer or early Fall.
o   Mountain Women will be given a preview tour of Garden at their August meeting.

Thursday, July 17, 2014

Wintergreen Reflection Garden Website is launched!

Thanks to Janelle Carroll for implementing Wintergreen Reflection Garden website.  As the Reflection Garden was initiated by a group of Mountain Women, it is available as a link from the Mountain Women Homepage. The address is 

An article about the Reflection Garden will be written for publishing in the Fall Mountain Homesteader Association's newsletter, The LINK. Other opportunities for spreading the word will be discussed among the Steering Committee.

Mid-July Reflection Garden Update

Kudos to Lynn Luessen for designing a rock garden around the twin tree area, and to Vera Jones for digging up and planting her Stonecrop Sedum with Lynn. Joe and Marti followed up by mulching around the plants. Really looks nice.

Thanks to Nancy and Dave Schwiesow for donating some lichen-decorated rocks from their woods, and then having their garden helper, Jeff, deliver them to the Reflection Garden. 

Joe and Marti Szczur positioned the rocks along one side of the entry path.

 What happened with Mother Nature ignoring us and not dumping any rain on us last week? Marti had rain duty and spent an afternoon giving plants a good soak.

Steering Committee meeting scheduled for July 19th. Minutes will posted. 

Wednesday, July 2, 2014

Notes from June 24th Steering Committee Meeting

On June 24th, the Steering Committee met to discuss status.  Attendees were Sue Carlson, Cindy Coy, Vera Jones, Lynn Luessen, Marti Szczur, Pat Thompson, and Jill Toop

We meet at the garden, which is really coming together thanks to the recent efforts of the volunteer gardeners. Let’s acknowledge those who have put in back breaking labor with clearing, weeding, rock prying/moving, mulching, planting, and watering. Kudos to Sue Carlson, Cindy and John Coy, Vera Jones, Betty Kane, Dave Litchfield, Lynn Luessen, Georgia Orphan, Bob Scott, Nancy Schwiesow, Marti and Joe Szczur, and Pat Thompson.

Summary of topics discussed included -

·      Treasurer’s Report – Cindy reported that we have received contribution dollars from 20 different mountain residents, and after paying off start-up expenses (trees, river stone, pine straw mulch), we still have some left in the kitty for completion of Phase 1 and initial maintenance.

·      Garden Planting – All the initial planting for Phase 1 has been completed.  Selection and arranging delivery of path stones from Schwiesows is a to-do activity.

·      Maintenance - Weeding of the stilt grass (ugh!) in the garden border areas will require a serious effort and more mulch is needed for the pathways and open area. The watering crew is doing a fabulous job of keeping the plants happy.  

·      Signage – Marti will investigate options and costs of buying an entry rock to be engraved. Cindy has a flat surface rock we may want to use and have engraved. After discussion about labeling, the most liked label was

Reflection Garden
a place of peace and remembrance

Homework assignment was for all to ponder on this labeling and propose other candidate wording.  We can vote if there is not a consensus. We decided to order 3 small signs with “Shh … please” for placing around garden.  Marti will check out cost of these.

·      Website Status – Thanks to Janelle Carroll, the Reflection Garden webpage will be a link off the Mountain Women Website.  After Marti updates the most recent list of contributors, Janelle will ‘turn on’ the site. 

·      Memory stones – Marti brought two sizes of stones for  ‘show ‘n tell.’ The larger size was decided to be too small for people memory stones.  Pat Thompson is going to King Custom Engravers with a sample rock size from our river stone island to check out what is available and the cost. Cost of a memory rock is being proposed at $100 to cover not only the cost of the rock, but include donation toward memory rock ordering/pickup and garden maintenance.

·      Interest in pet memory stones has been expressed.  It was decided to postpone discuss and implementation of a pet memory area until after the people part is completed.  The idea will be to have a different area in the garden for small engraved pet memory stones.