Wintergreen Reflection Garden Guidelines

Guidelines for Wintergreen Reflection Garden - April 2014

A “Reflection Garden” is in the process of being designed and constructed by a group of Wintergreen volunteers, in collaboration with WPOA, on a piece of wooded property located behind the Chestnut Springs Picnic and Pool area.  Landscaping with native plants, rocks and benches will provide a place of peace and space for reflection on Wintergreen owners or employees who have passed on.  The project will require the purchase of a certain materials, such as soil, mulch, river stones, plants, benches, signage.  Contributions can be made to support the overall effort and/or to memorialize a specific person.  The Wintergreen Mountain Women website will provide a link to a webpage about the Reflection Garden’s progress; identify those memorialized through gifts; and list donors to the garden.  Other opportunities to communicate this project may include the mountain, valley and WPOA newsletters.

1.     Inclusion Parameters

•           Any Wintergreen owner, former owner, extended family member and WPOA and Resort employees can be memorialized through specific selected opportunities.  (Please no pets at this time.)
•           Naming Opportunities

-        Stone garden benches engraved with name of deceased 

-        Memory stones engraved with name of deceased  

-        Donors/sponsors will be recognized on the website, but not at the garden.

2.     General Funding Opportunities

•          General donations can be made in any amount to be applied to general expenses (e.g., buy river rocks, native landscape plants and shrubs, signage, mulch) as identified by the Reflection Garden Plan.  These donors will be recognized on a website, but not at the garden.
•           Cindy Coy will serve as “treasurer” during the planning and implementation phase.  Cash or checks are acceptable. Checks should be made out to Cindy Coy with a notation that it is for the ‘Wintergreen Reflection Garden’.
•            Since there is no nonprofit organization associated with the project, this cannot be considered a tax-deductible charitable donation within the guidelines of the IRS.

3.     Administration/Oversight

•         A steering committee with 6-8 volunteers will serve as points-of-contact and oversight of implementation and maintenance. Duties will include (but not be limited to) developing garden design, scheduling implementation and maintenance, approving of plant materials and garden elements, managing process for memory stone requests/engraving, providing an account of funds/expenses, and administering webpage with information about garden and donors.
•           Marti Szczur will serve as initial chair of the steering committee with volunteer members being Cindy Coy, Pat Thompson, Lynn Luessen, Bob Scott, and Jill Toop.

    For more information, contact Committee Chair Marti Szczur (szczurm@gmail.com)